UNI eLearning Suite

How do I share a Google Drive folder/file with a Google Group?

Folders are a vital feature for organizing files. As a professor, folders can be used as a handout tool as well! You can create folders for specific handouts, then students can view, download, and print them. For instructions on creating folders in Google Drive, view the UNI eLearning Suite FAQ.

Find the Google Group Linked to Your Course

1. Go to any Google page. In the top-right corner of the screen, click the grid icon, then click Groups.

screenshot showing grid of google apps. Groups is highlighted

2. Click on "My groups".

screenshot showing the "My groups" button

3. Find the class you wish to share the folder with. Select the name, then copy by right clicking and selecting Copy (alternatively, use Ctrl + C).

screenshot showing the name of a google group

Sharing a File or Folder

1. Locate your folder. Right click, then select Share.

Screenshot showing menu after right-clicking on a folder

2. Paste your Google Group name into the “People” box by using Ctrl + V, then add “@uni.edu” at the end.

Screenshot showing name of google group copied in part 1

3. Click the pencil drop down box to choose what people in the group can do with the folder/files. We recommend choosing Can view only.

Screenshot showing permission rights for the shared file.

4. Click Send.

Note: You may also share a single file with students using this process Repeat steps 1-3 after right-clicking on the file you want to share.